A lot of companies don’t include the hiring manager’s name in a job post. This is especially true for newspaper and online ads, making it difficult to send the cover letter. A blind cover letter is sent when a hiring manager isn’t provided. Details of the job are sometimes sketchy.
Following the rules is still important, even if you’re forced to send a blind cover letter. It can make the difference between a tossed or read resume. Try to limit the letter to three or four paragraphs.
Step 1. Gather as much information as you can about the job, its location if it’s provided, qualifications and job description. Most blind ads provide very little contact information, but some provide an email associated with the company, such as email@example.com.
Type the domain name portion (“company.com”) of the email into a web browser to pull up additional information about the company, its culture, job openings and human resources department. If only the job description is available, copy and paste it into the search field of your favorite search engine.
Select any results that provide additional details about the company and call the company to get a contact name, spelling of name and title if possible.
Step 2. Add your full name and contact information to the top of the letter, as a header. Left align, center or right align this area, using the same format as your resume’s header.
Step 3. Add the current date a few lines below the header and double space.
Step 4. Add the company’s name and address if it’s available and double space again. Otherwise, leave it off.
Step 5. Add the person’s name if you found it during your research, such as “Dear Mr. Smith.” Otherwise, write “Dear Hiring Manager” in the salutation line if you must include one. Do not try to guess the manager’s gender by writing “Dear Sir or Madam” or make it impersonal by using “To Whom It May Concern.”
Step 6. Skip the salutation if you’d rather not include it and start with the job title, such as “Re: Graphics Designer Position.”
Step 7. In the first paragraph, open with an introduction that describes what you do and customize it for the job you’re applying for, such as “I’m an executive assistant with over 10 years’ experience in high-level administrative support, customer relations and Microsoft Office applications.”
Step 8. Mention the job you’re applying for in the second paragraph.
Highlight your skills and show why you’re the right candidate. For example, you may write:
“The executive secretary position matches my skills and experience. I have a proven track record in managing internal/external workflow, preparing correspondence, making travel arrangements and managing schedules.”
Step 9. Close with a thank you and recap your interest in the job in the third or final paragraph. Reference your resume and let the manager know that you are available for an interview. Also include your phone number and email again (even though they’re in the header) for quick referencing.
Step 10. Proofread the letter. This step is important. If you’re not sure about your proofreading skills, ask someone with these skills for help.
Step 11. Print it on the same resume paper as your resume and sign it if you’re mailing it.
Step 12. Mail or email the letter with your resume. If you’re mailing the contents, place the resume below the cover letter in a manila envelope to keep them from folding.
Print addresses directly on labels and place them on the envelope. If you’re emailing the letter, pay attention to your email address. Use an email that contains your name rather than an email that looks unprofessional.