How to Create Business Cards in Microsoft Word

If you’re short on time and need business cards right away, try making them in Microsoft Word. You can print the cards directly on your printer or take them to your local printer.

It’s easier if you have business card paper on hand, but it’s not a requirement. You can always get it later. Avery has a great selection of papers I often use for labels, business cards, table tents, divider tabs and more.

A company logo is also a nice addition. It ties your business card together and adds a professional touch.

On the other hand, if you don’t have an existing logo, Word has a clip art collection you can use as well.

Creating Business Cards Without a Logo in Microsoft Word

Microsoft Word settings for Avery business card

Step 1. Click the “Mailings” tab and select “Labels” from the “Create” group. This takes you to the “Labels” tab within the Envelopes and Labels dialog box.

Step 2. Click the “Options” button to display the Label Options dialog box.

Step 3. Select the type of business card paper you’re using, such as:

Label vendors: Avery US Letter
Product number: 27871 Business Cards

The business card option should be somewhere on the box you purchased.
Right-click to format business card's font in Microsoft Word.
Step 4. Click “OK” to return to the previous screen.

Step 5. Click inside the “Address” box and type your business details.

Step 6. Highlight any information you want to format and right-click over the selection. Choose “Font” from the pop-up. The Font dialog box appears.

Step 7. Select the font, font style, size and color you want to apply and click “OK.”

Step 8. Click “New Document” to add the business card to your page and review it.

Creating Business Cards With a Logo

Step 1. Follow Steps 1-4 from the previous section to choose your business card size.

Step 2. Click “New Document” in the Envelopes and Labels dialog box to create a blank template for your business cards.

Step 3. Type the details of your business card into the first box or cell. This will hold the details of your first card.

Step 4. Highlight any text you want to format. Customize its font, size, style and color under the “Home” tab and “Font” group.

Step 5. To add a logo to the business card, select the “Insert” tab and go to the “Illustrations” group. Click “Picture” to add an existing image and double-click the one you want to use.

Microsoft Word settings for Avery business card

To use clip art for your logo, click the “Insert” tab and go to the “Illustrations” group. Then click “Clip Art.” Go to the Clip Art task pane on the right and type a search term under “Search form.” Click “Go” to pull up the matching results. Select the clip art you want to add.

Step 6. To format the image or clip art, select it on your page. Click the “Format” tab under “Picture Tools.” Select “Wrap Text” under “Arrange.” Choose “Tight” and drag the image where you’d like it on your card.

Step 7. Highlight the text and image within the cell, then copy it (CTRL + C). Press the “Tab” key to jump to the next cell and paste (CTRL + V) your content. Paste your content to the remaining cells as well.

Changing the Background of Your Business Cards

You can also change the background of your business cards to make them stand out a bit.

Step 1. Click the “Page Layout” tab and go to the “Page Background” group. Select “Page Color” and “Fill Effects.” The Fill Effects dialog box opens.

Step 2. Customize the fill effects options to your taste and click “OK.”

Use fill effects in Word to add a background to your business cards.

Instructing Microsoft Word to Print the Background

Step 1. Click the Customize Quick Access Toolbar button and select “More Commands.”

Step 2. Select the “Display” tab in the Word Options dialog box.

Step 3. Check “Print background colors and images” under “Printing Options.” Click “OK.”

The settings will allow your background to print with the business card.

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2 Responses to How to Create Business Cards in Microsoft Word

  1. Adrienne says:

    That’s pretty cool how you showed us how to do that Allyson. What I have found though is when I go to print them, it’s as if they aren’t sized properly. I mean when you go into the pre-set labels they are sized accordingly. Have you ever run into this problem? It’s frustrating when you are printing color cards and I end up wasting ink because they are being thrown off.

    Thanks for your help.

    Adrienne recently posted..My New Commenting RulesMy Profile

    • allyson says:

      Hi, Adrienne. Good to have you here. Great question! Yes, that definitely happens to me too and it’s quite frustrating when it does. I know you’ve used Word extensively and have probably tried some of these as well. Here are a few things I do:

      – Highlight the page and click the “Home” tab. Select “All Borders” from the “Paragraph” group to make Word print borders where the gridlines display.
      – Disable background printing in the Word Options window if there’s a background to keep it from printing temporarily.
      – Preview the labels in Print Preview to double-check that the labels look okay and nothing’s cutting off.
      – Set the print quality of the printer to “Fast Draft” under “Properties” to save ink.
      – Run a test copy on a regular sheet of paper.
      – Once printed, place a blank business card sheet in front of the printed draft. Lift both papers into the light and check if everything aligns.
      – Return to Word if the alignment is off.
      – Go to the Page Setup option and reset the margin. I often set the top margin to 0.7″ rather than 0.5″ if the text is too high.
      – Adjust the dividing lines (on the border) a bit to balance the text if it’s needed.
      – Reprint the sheet to test things out.
      – If everything aligns properly, remove the borders, enable background printing and run the business cards.

      Sorry, I know it’s a lot of steps. Hope that helps!

      Thanks for the comment. See you soon.

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