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How to Create a Business Directory in Word 2007
At times, you may want to merge data from a data source file into a single document. Word's directory is the way to go. It displays merged records as a continuous list instead of individual or separate pages. You can use Word to create a business directory or membership roster.
Directions:
- Open a new document in Word 2007.
- Click "Insert," "Table" and "Insert Table" from the ribbon. Enter the number of columns the data you're importing contains. Choose "1" for the number of rows.
- Select "Mailings," "Start Mail Merge" and "by Mail Merge Wizard" from the ribbon.
- Go to the "Mail Merge" pane on the right.
- Choose "Directory" for the document type, then click "Next: Starting document."
- Select "Use the current document" and click "Next: Select recipients."
- Select "Use an existing list." Then click "Browse." The "Select Data Source" dialog box appears.
- Double-click the data file containing the business contacts you want to import.
- Click "OK" in the "Mail Merge Recipients" dialog box to select each person on the list.
- Click "Next: Arrange your directory."
- Place the insertion point in the first cell of the table on your page. Then click "More items."
- Double-click the merge field you want to insert from the "Insert Merge Field" dialog box. Then click "Close."
- Place the insertion point in the next cell on your table. Then click "More items." This time, double-click the next field you want inserted into that cell and click "Close."
- Repeat the previous step until you've inserted each merge field for the business directory.
- Choose "Next: Preview your directory" from the task pane.
- Click "Next: Complete the merge."
- Choose "To New Document" under "Merge."
- Select "All" in the "Merge to New Document" dialog box and click "OK."
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